CHIEF FINANCE OFFICER (CFO)
Reporting to: CEO
Location: Marden
BACKGROUND
The Finance team is a vital part to the future of the business contributing to the attainment of the company's business objectives by ensuring there is in place a strong system of financial and internal control critical to the business needs. The finance team is primarily responsible for providing timely, consistent, and accurate financial information.

MAIN DUTIES/RESPONSIBILITIES
Overall responsibility for all Company assets, budgetary reporting, insurances, as well as financial reporting for all companies within the group worldwide (UK, US, France).

As the CFO, to be responsible for building a strategic plan with other members of the Senior Management Team and ensure that this is carried out. Lead the small accounting team to support achievement of the business objectives, developing and controlling the company financial targets. Provide support to other areas of the business to ensure focus on the key measures and drivers to the business and interpret their meaning to non-finance teams. Recommend any changes necessary to improve the company's financial performance and financial controls.

Additional Duties to include :

  • Weekly bank reconciliation, including analysis of transactions to nominal codes and application of correct VAT treatment. (depending on the countries and their laws).
  • Maintenance and reconciliation of sales ledger, including importing sales invoices and maintaining aged receivables reports.
  • Maintenance and reconciliation of purchase ledger, including importing direct purchase invoices and maintaining aged payables reports.
  • Entry of overhead invoices and expense claim forms, where necessary using additional processing software connected to accounting program.
  • Management of director’s loan account, including entry and reconciliation of credit card statements and personally incurred business expenses by director.
  • Preparation of monthly management accounts and adhoc reports as required by directors to incorporate forward cash flow forecasting.
  • Review and submission of quarterly VAT returns. (depending on the countries and their laws).
  • Preparation and submission of monthly payroll, including entry of information to accounts.
  • Ability to adapt and deal with other administrative tasks as required.

Currency Exchange & Control :

  • Cash Pool Management between the offices and Currencies.
  • Control, Exchange and Management of Currencies.

Duties to be completed in Procurement

  • Sourcing, Analysing and Purchasing of IT equipment & programs, Materials, Rolling Stock, Uniforms, Office Equipment. Performing quarterly Reviews.
  • Bi-Monthly Stock Checks and Reporting.
  • Insurance (Health, Employee, Pension, Liability, Transit, Storage and Fleet polices).
  • Insurance claims & Subrogation on all policies.

Asset Management & Sourcing

  • Rental Contracts, Purchase Contracts.
  • Sourcing of new premises with full market analysis.

Accountabilities

1. Help devise and drive financial discipline across the business.

  • Control the measurement of performance of all activities.
  • Produce Finance pack for review monthly.
  • Work with all areas of the Business on all cost control measures.

2. Lead Finance to systemise process and standards across the business.

  • Maintain all necessary systems, policies, and procedures to ensure effective and efficient financial management within the company.
  • Ensure sales and margin reporting is timely, accurate and value adding.
  • Ensure procedures manual for accounting functions are kept up to date and that the Company maintains appropriate internal control safeguards.
  • Produce all necessary statements and reports to enable the accurate measurement of cash flow, profit and loss, debtors and creditors.
  • Currency exchange (cash pool) and control.
  • Manage procurement and Contracts.
  • Asset Management and sourcing.

3. To Deliver cost control to the business.

  • Monitor costs to ensure that these comply with the company's cost criteria and to maximise savings to the company.
  • Manage KPI's to match the budget, improve and introduce more appropriate ones.
  • Treasury management in the business and produce cash flow forecasts including forex management.
  • Regularly look at the numbers at challenge where necessary.

4. To Ensure continued compliance with statutory requirements.

  • Assist in the management of the legal affairs function, and all tax compliance matters .
  • Ensure continued compliance with relevant accounting standards.
  • Run the annual functions including year end .

Person specification / Core Competencies:

Experience:

  • A track record of success in finance and managerial experience.
  • Ability to participate in and facilitate meetings.
  • Ability to motivate teams to produce quality materials within tight timeframes.
  • Willingness to work a flexible schedule and simultaneously manage several projects.

Skills:

  • Accounting Qualification, Intelligent, quick-thinking, alert, highly numerate.
  • High level of communication skills both verbal and written; Excellent personal and business presentation skills.
  • Creative, but must be operational as well.
  • To see the big picture and manage the delivery of detailed projects.
  • Strong on prioritisation for the business benefit
  • Entrepreneurial.
  • Decisive and excellent influencer.
  • Strong team player, leader and sound management skills.

Attitudes/behaviours:

  • Team player.
  • Able to question and challenge in all areas of business activity.
  • Energetic, engaging and positive approach.
  • Self starter.
  • Proactive.
  • Confident.
  • Works at pace and achieves tight deadlines.
  • Drive for results.

Company Values:

The Company Values are a part of who we are, our people and how we operate. They were developed by our staff for our staff. They are integral in our recruitment process, our appraisal programme and how we act and behave on a daily basis.

  • Customer Experience – by putting the customer experience above all else by delivering exceptional service every time, by always focusing on the details
  • Making the impossible possible – Always creating solutions and new opportunities
  • Agility & Adaptability – by working quickly, seamlessly and cohesively
  • No idea too crazy to share – by being ahead of the curve and challenging the norm
  • Teamwork – By playing our part, working together, we care passionately about what the company is striving to achieve!
  • Integrity – by having strong work ethics, sound judgment, honesty, respect and trust
  • Accuracy – by taking pride in our attention to detail
  • Our people – we create an inclusive environment where everyone can be themselves, thrive and reach their full potential.
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